Powering Strong Communities

2024 National Conference Conference Information for Confirmed Sponsors & Exhibitors

Questions? 

Contact [email protected]

Conference and Hotel Information

Conference Dates 
June 7-12, 2024 

Conference Location 
Manchester Grand Hyatt San Diego
1 Market Place 
San Diego, CA 92101 

Hotel Reservations 
View this page for information on making your hotel reservations at the APPA group rate.

Industry Innovations Expo

Public Power Industry Innovations Expo 
If you want to participate in the expo but haven't reserved a booth please do so here

You will enjoy dedicated time with public power leaders as noted below, but you're welcome to schedule individual appointments or engage drop-in visitors outside of these hours. Sponsors and exhibitors who are registered for the conference can attend conference sessions and events to learn about the industry and network with attendees if traffic is slow in the hall. 

You can access the vendor services kit here

Sunday, June 9

 

2-6 p.m.

Move-in

6-7:30 p.m.

Welcome Reception
Sponsors and vendors are encouraged to attend to network with conference attendees.

Monday, June 10

 

10:30-11 a.m.

Refreshment break in hall

Noon-1:30 p.m.

Open during lunch break

2:30-3 p.m.

Refreshment break in hall

4:30-6 p.m.

Expo Reception

Tuesday, June 11

 

10:30-11 a.m.

Refreshment break in hall

Noon-1:30 p.m.

Lunch served in hall

2:30-3 p.m.

Refreshment break in hall

4:30-6:00 p.m.

Move-out

Tips for Success 
Review our tips for a successful experience. 

Promote Your Participation on Social Media 
Share these customizable social media graphics to promote your support of the conference. 

Pre-Conference Registrants List 
Please contact [email protected] to receive a current list. 

How to Host and Onsite Event (Sponsors Only) 
Complete this form to reserve space for a lunch or reception. Hosting an event is optional. Your event cannot conflict with official conference activities, and you are responsible for all arrangements, promotion, and costs. 

Vendor Services Kit 
You can access the vendor services kit here

Lead Retrieval 
You can order this service through our third-party provider Event Technologies. 

To-Dos (All Sponsors and Exhibitors)

Email Your Logo (Today) 
Email your logo in these formats to [email protected]:

  • 300 dpi RGB JPEG
  • High-resolution (1200 dpi) .eps CMYK vector
  • High-resolution RGB transparent PNG

Provide Your Company Information for the Mobile App Show Guide 
Submit your company information for the mobile app sponsor guide by logging into your account on our expo floorplan software. If you're not participating in the expo, please email [email protected] for instructions on submitting this information. 

Register Your Complimentary Conference Attendees (Sponsors Only. May 1) 
If you have questions or trouble, please contact [email protected]. Sponsor registration will not be available until the general event registration is open by the end of January. 

  • After purchasing your sponsorship, go to the National Conference registration page and log into the website.
  • You will see a registration ticket labeled "Sponsor Registration." Use this ticket to register your complimentary conference attendees.
    • The sponsor registration ticket will not appear until the day after you purchase your sponsorship, so you will need to wait 24 hours before using your complimentary registration(s).
    • If you do not see the sponsor registration ticket, and it has been at least one day since you purchased your sponsorship, contact [email protected] for assistance. 
  • The sponsor registration ticket will automatically allow the first X people from your organization who register for that ticket to register for free. (X equals the number of complimentary registrations in your sponsorship package.) 
    • After your complimentary registrations have been claimed, you will still see the sponsor registration ticket, but additional registrations will be charged the regular registration fee (based on membership status). 

Please note: 

  • The sponsor registration ticket is visible to all individuals from your organization if they are logged in to the website. 
    • You can register your complimentary attendees with a sponsor registration, or you can allow your complimentary attendees to register themselves with a sponsor registration. 
    • Whenever anyone from your organization uses a sponsor registration, it will count toward your total number of complimentary registrations. 
  • You will see the paid registration option even if you have not used all your complimentary slots. This allows your paying attendees to register while you determine your complimentary registrants. 
  • Sponsor registrations convey the same access to conference events as paid registrations. 
  • Pre-conference seminars are not included with the sponsor registration, but you can register for the seminars at the regular registration fee (based on membership status). 
  • If you need to make changes to a registration, contact [email protected] (for example, if you need to change who will be using one of your complimentary registrations). 

Register Your Complimentary Booth Workers (Exhibiting Companies Only. By May 1) 
If you have questions or trouble, please contact [email protected]. Sponsor registration will not be available until the general event registration is open. 

  • After purchasing your booth, go to the National Conference registration page and log into the website. 
  • You will see a registration ticket labeled "Booth Worker." Use this ticket to register your booth workers. 
    • The booth worker ticket will not appear until the day after you purchase your booth, so you will need to wait 24 hours before using your complimentary registration(s). 
    • If you do not see this ticket, and it has been at least one day since you purchased your booth, contact [email protected] for assistance.
  • The booth worker ticket will automatically allow the first X people from your organization who register for that ticket to register as booth workers for free. (X equals the number of booth worker registrations you receive with your booth.) 
    • After your complimentary registrations have been claimed, you will still see the booth worker ticket, but additional booth workers will be charged at $100 each. 

Please note: 

  • Booth workers only receive access to the expo and events held in the expo hall. 
  • The booth worker ticket is visible to all individuals from your organization if they are logged in to the website. 
    • You can register your booth staff with a booth worker registration, or you can allow your booth staff to register themselves with a booth worker registration. 
    • Whenever anyone from your organization uses a booth worker registration, it will count toward your total number of complimentary registrations. 
  • If you need to make changes to a registration, contact [email protected] (for example, if you need to change who will be using one of your complimentary booth worker registrations). 

Additional To-Dos for Signature, Public Power Champion, and Public Power Advocate Sponsors

Signature Sponsors 
By February 12

  • Email your ads (one in each size) for the four-week retargeting campaign to [email protected]
    • 300x250 (Medium Rectangle) 
    • 160x600 (Wide Skyscraper) 
    • 728x90 (Leaderboard)
  • Email your social media graphics for the pre- and post- event shares on APPA's channels to [email protected] in these dimensions. You can include a one- or two-minute video or a static image: 
    • Twitter: 1600 x 900 pixels
    • Facebook: 1200 x 630 pixels
    • LinkedIn: 1200 x 1200 pixels 

By March 11 

  • Email your one-minute video, which we'll show during your sponsored general session, in MP4 format to [email protected]
  • Email your mobile-friendly ad for the geofencing campaign in each of these sizes to [email protected]
    • 300x50 pixels
    • 300x250 pixels
    • 320x50 pixels
    • 336x280 pixels
    • 320x480 pixels

Public Power Champions 
By January 22

  • Email [email protected] the title, description, and speaker(s) name, title, full contact information, and bio for your 60 minute breakout session. Once we receive this information, we will let you know the date and time for your presentation. 

By March 11 

Public Power Advocates 
By February 12

  • Email [email protected] the name of the breakout session where you want us to recognize your support. You can view the conference agenda and the breakout sessions here