Meeting

Supply Chain & Management Summit

Get updates on current disruptions, learn how other utilities are managing their risks, and share strategies for dealing with these challenges.
May 5 - 6, 2022
Arlington, VA or Virtual
Sponsors

The 2022 Supply Chain & Management Summit (May 5-6) will be held in person at the APPA office in Arlington, Virginia. We will also be offering a virtual option for attendees.

Register now!

The Supply Chain & Management Summit is an opportunity for public power experts and leaders to discuss current issues in supply chain and supply management. Get updates on current disruptions, learn how other utilities are managing their risks, and share strategies for dealing with these challenges.

Educational Credits
Attendees can earn continuing professional education (CPE) credits, continuing education units (CEU) or professional development hours (PDHs) for attending qualifying sessions.

More Information

Registration Information:
Phone: 202-467-2982; Email: [email protected]

Hotel Information:
Phone: 202-467-2941; Email: [email protected]

Program/Content Information:
Phone: 202-467-2976; Email: [email protected]

Billing Information:
Phone: 202-467-2967; Fax: 202-495-7467; Email: [email protected]

Agenda

Register now!

THURSDAY, MAY 5

Breakfast will be available at 9 a.m.

***Please note: All times listed are Eastern time***

9:45 10 a.m.   
Introductions

10 11 a.m.  
Supply Chain Management Roundtable
Share your experiences and ask your fellow public power attendees about how they are handling current supply chain and supply management challenges.

Roundtable discussions are limited to employees of public power utilities, state and regional associations, and joint action agencies.

11 11:15 a.m.
Break

  
11:15 a.m 12:15 p.m.
Ensuring Supplies for Emergency Response   

When the unexpected hits, utilities need to be able to turn to equipment partners to help ensure business continuity. Walk through what pre-planning activities you can do and other considerations for making sure you are properly equipped — or know who to turn to — in an emergency or major event.

Scott Cochenhour, Vice President, Utility Services, and Todd Conte, Vice President, Operations & Supply Chain, WESCO

12:15 1:30 p.m. 
Lunch

1:30  3 p.m.      
Potential Solutions to Supply Chain Disruptions

Utilities are experiencing major supply chain disruptions, from long lead times for transformers to supplier scarcity and potential price gouging. While these issues — and more — are causing heartburn for many, there are opportunities for utilities to overcome these challenges via creative solutions. Hear what the major pain points are and discuss potential solutions to the supply chain crisis for utilities.

Hud Allworth, Manager MM&W, Snohomish PUD, Everett, Washington; and Edward Thomas, Jr., Manager, Materials Demand, Orlando Utilities Commission, Florida
            

3 3:15 p.m.       
Break

3:15 4:45 p.m.      
Exploring Risk Management
As part of a cooperative agreement with the Department of Energy, APPA is working with risk management experts to document the risks of greatest concern to the public power community and develop appropriate risk management tools. Get an executive overview of risk management, learn about a risk management toolkit under development, and most importantly, provide input on what would be helpful to your utility as part of this effort.  

Sonya Y. Hopson, CEO Sage Services Group, LLC; and Sandra E. Marley, President/CEO of LPR International, LLC.; and Brandi Martin, State, Local, Tribal, and Territorial Program Manager, U.S. Department of Energy’s (DOE) Office of Cybersecurity, Energy Security, and Emergency Response (CESER)

6 p.m.       
Reception


FRIDAY, MAY 6

Breakfast will be available at 9 a.m.

10 – 10:45 a.m.       
Tracking Assets with Technology
Material management and asset tracking are complicated and yet essential elements of any utility’s
supply management. Get an expert overview of the technological tools available
to make this process easier and more accurate.

Mike Dumoit, Sr. National Account Manager – Power Utility, Milwaukee Tool

10:45 – 11 a.m.  
Break

11 am – Noon  
Transformers: Less than Meets the Need
While supply chain disruptions of all types are plaguing the electric industry, none may be as critical as what many are facing when it comes to transformers. Explore the outlook on when transformer scarcity might let up and how utilities and their partners can work to overcome these challenges.

Gary Holcomb, Director of Procurement, Garland Power & Light, Texas
            

Noon – 1:30 p.m.      
Lunch

1:30 – 2:30 p.m.  
United We Stand: Mutual Aid for Materials
Public power operates on the principle of neighbors helping neighbors, and what’s more neighborly than allowing a neighbor to “borrow or buy” a part you need while you wait on yours to arrive? Discuss how a mutual aid program for labor and equipment could work and what equipment could be prioritized through such a program. Walk through topics to consider in addressing supply needs and what suppliers can do to help support their customers under this model.

Jeffrey Stewart, Director, Lafayette Utilities System, Louisiana

2:30 – 2:45 p.m.       
Break

2:45 – 3:30 p.m.    
Material Management Assessment

Take a step-by-step look at Lincoln Electric System’s recent material management assessment. Starting with the project charter, review its assessment process, areas identified for improvement, and what changes the public power utility has made following the assessment.

Todd Dlouhy, Manager, Procurement & Stores, Lincoln Electric System, Nebraska
 

3:30 – 4:00 p.m.   
Closing Roundtable

Don’t leave with unanswered questions. Revisit the hot topics and new ideas raised throughout the
summit and continue to swap strategies for tackling the pressing challenges that you face.

4 p.m.   
Adjourn

If you have any questions, please reach out to [email protected]

Registration

Register now!

Summit Registration

  By April 8 After April 8
Member $575 $625
Nonmember $1,150 $1,200

Not yet an American Public Power Association member? Join today and save $425 on your conference registration. Call 202-467-2926 or email [email protected] to learn more. 

Group Discounts

Save money on each registration for the Supply Chain & Management Summit when your organization registers 5 or more people. The larger your group, the more you save!

Your group discount will be automatically applied when you register a group of 5 or more people. Registrations must be submitted on the same order (at the same time) to qualify for the group discount; discounts cannot be retroactively applied to previous orders.

Save money on each conference registration when your organization registers five or more people for the National Conference. The larger your group, the more you save!

Number of registrants

Discount
(per person)

Member
Registration Fee
(per person)

Nonmember
Fee (per person)

1-4

n/a

$575

$1,150

5-10

$50

$525

$1,100

11-15

$100

$475

$1,050

16+

$150

$425

$1,000

Cancellation, Refund, and Substitution Policy

Registrants who cancel in writing on or before Friday, April 29, 2022, are entitled to a refund of their registration fee, minus a $50 cancellation fee. Registrants who cancel after April 29 will not receive a refund, but attendee substitutions will be allowed for the 2022 Supply Chain & Management Summit. Registrants and no-shows who do not cancel on or before April 29 are responsible for the full registration fee and are not entitled to a refund of their registration fee. 

Requests must be made in writing to: [email protected].

Code of Conduct

Attendees of American Public Power Association meetings agree to abide by the APPA Code of Conduct. If attendees engage in unacceptable behavior as outlined in the Code of Conduct, APPA may take any action it deems appropriate, including, but not limited to, expulsion from the current and future meetings with no warning or refund.

Contact Us

Registration
[email protected]
202-467-2941

Program/Content
[email protected]
202-467-2976

Billing
[email protected]
202-467-2967

Sponsorship
[email protected]
202-467-2926

Frequently Asked Questions

When will I get more information about how to participate in the virtual portion of the summit?

Registrants will receive information on how to join the virtual summit a few days before the event. If you have any questions, please reach out to [email protected].

Can I earn educational credits for attending this summit?

Yes, you can earn the following kinds of educational credits for participating in sessions during the in-person portion of the summit, or for participating in the live virtual sessions.

  • Continuing Education Units (CEUs) from the International Association for Continuing Education and Training (IACET)
  • Professional Development Hours (PDHs) as established by the National Council of Examiners for Engineering and Surveying (NCEES)
  • Continuing Professional Education (CPE) Credits from the National Association of State Boards of Accountancy (NASBA)

Please note that you will only be able to earn educational credits for the sessions you attend in real time during the in-person portion of the summit or the live virtual summit. We are not able to offer educational credits for any session recordings you watch later.

What platform will the virtual portion of the summit take place on?

APPA will use Zoom for virtual portion of the event.

What is the policy on refunds, cancellations and attendee substitutions?

Registrants who cancel in writing on or before Friday, April 29, 2022, are entitled to a refund of their registration fee, minus a $50 cancellation fee. Registrants who cancel after April 29 will not receive a refund, but attendee substitutions will be allowed for this event only. Registrants and no-shows who do not cancel by April 29 are responsible for the full registration fee and are not entitled to a refund. Cancellations must be made in writing and emailed to [email protected].

What is the APPA Code of Conduct for meeting attendees?

Attendees of American Public Power Association meetings agree to abide by the APPA Code of Conduct. If attendees engage in unacceptable behavior as outlined in the Code of Conduct, APPA may take any action it deems appropriate, including but not limited to, expulsion from the current and future meetings, with no warning or refund.

More questions?

Contact us at [email protected] or call 202-467-2976.

Hotel

Hyatt Regency Crystal City 
2799 Richmond Highway 
Arlington, VA 22202

APPA’s office is a 5-minute walk from the hotel heading North on Crystal Drive.

Reservations

Group Code

Please reference “American Public Power Association” or corporate rate code “09978” when making your reservation.

Maximum Room Rate

(Standard Single/Double Room) 

January 1 - February 28: $219 
March 1 - June 30: $289 
July 1 - August 31: $209 
September 1 - October 31: $269 
November 1 - December 31: $219

Parking

Overnight parking per night/per car is $45.00 and is valet only.

Airport Transportation

Complimentary shuttle service is available to Ronald Reagan National Airport and the Crystal City Metro Stop.

COVID-19 Safety Protocols

The safety of those attending the American Public Power Association (APPA) Supply Chain & Management Summit is our top priority. We are partnering with the hotel, have talked to local health officials, and are applying lessons-learned from other associations to ensure we follow all the best practices for safely hosting in-person meetings in the current environment. We are relying on everyone to do their part to keep themselves and everyone else safe during the conference.

Virtual Option

While the Supply Chain & Management Summit is geared toward in-person activities, we recognize some people may not be able to participate in-person and are enabling an option to participate virtually. The conference will be streamed live via Zoom. Individuals participating virtually will be able to ask questions of conference speakers using the chat feature, and will still be able to earn a certificate for continuing education credit.

In-Person Event

Below are some of the steps we are taking to ensure the safety of all in-person meeting participants, and our expectations for all conference participants. All participants must agree to abide by these standards before they will be permitted to attend the conference. 

What attendees must do

When you register

All participants must agree to abide by APPA's safety protocols before registering for the conference. Your registration implies your consent to adhere to these standards. 

These protocols include wearing a mask at all times in public areas (when not actively eating or drinking); engaging in appropriate physical distancing and hygiene practices; completing a daily health questionnaire; and not attending the conference if you are ill, actively experiencing COVID-19 symptoms or have recently been in close contact with someone who has tested positive or been diagnosed with COVID-19.

Safety protocols (including mask requirements) will be updated as the situation evolves and will be communicated to all participants before the event. 

COVID Test Recommended 

We recommend (but are not requiring) all participants get a COVID prior to the conference; and again 3 days after returning home. PCR tests are more accurate but may take longer to get your results. If you plan to take an at-home antigen test before traveling, we recommend you take it within 24 hours of your departure. 

Anyone who tests positive before the conference should stay home. If anyone tests positive after the conference, please email Amy Rigney-Gay, APPA’s Vice President of Human Resources & Administration, at [email protected] to confidentially report so we can try to conduct contact tracing.

Pre-Event Health Assessment 

Registrants will be asked to complete a self-assessment prior to traveling to the event. Participants do not need to submit a separate form; but we ask all attendees to honestly answer these questions to help us protect all conference attendees, staff, and the local community. 

  1. Have you had any of the following NEW or UNUSUAL-FOR-YOU symptoms within the past 72 hours? 
    • Fever of 100.4 degrees or above, or possible fever-like symptoms such as alternating chills and sweating.
    • Frequent cough (not a chronic cough or your normal seasonal allergies)
    • Trouble breathing, shortness of breath, or severe wheezing 
    • Muscle or body aches that are not exercise related
    • Sore throat
    • New loss of smell or taste 
    • Headache
  2. Have you, or anyone in your household or group, tested positive or are awaiting test results for COVID-19?
  3. Do you, or anyone in your household or group, have the symptoms of COVID-19 as listed above?
  4. Are you currently subject to orders to quarantine, isolate, or stay-at-home order from your doctor, state or local requirements, or CDC guidance? (Updated CDC guidance recommends you isolate if you have tested positive within 10 days; or 5 days if you are asymptomatic).

If you answer YES to any of these questions, please STAY AT HOME. Please send your cancellation request to [email protected].

On-site Safety Protocols

The safety of all conference participants is our top priority. All conference participants must: 

  1. Follow APPA mask policy. Masks will be required at all times during the event, except when actively eating or drinking. 
  2. Adhere to CDC, and state and local guidance before and during the event. 
  3. Complete the health check-in each day before entering the APPA meeting space (see below).
  4. Sign in at your table at each session you attend.
  5. Engage in appropriate physical distancing and hygiene practices.
  6. Be respectful of all other attendees and their comfort levels.
  7. Not attend the event if you are ill, actively experiencing any COVID-19 symptoms or have recently been in close contact with someone who is experiencing COVID symptoms or has tested positive for COVID-19.
  8. Notify APPA’s Vice President of Human Resources & Administration at [email protected] if you test positive for COVID-19 up to 14 days after returning home.

On-site Daily Health Check-in

Each day of the conference, all participants will be required to complete a short health questionnaire. No medical tests are required; APPA will not ask for any medical records, test results, or proof of vaccination. 

The daily health check-in will be a simple online form, asking participants to self-certify that: 

  • You are not currently experiencing any COVID-19 symptoms that can't be explained by something else;
  • You have not recently come into close contact with someone with COVID-19 or experiencing COVID-19 symptoms; and 
  • You are continuing to follow CDC and local guidance. 

Participants must complete the daily health check-in before entering the APPA meeting space. A link will be emailed to attendees in advance, and will be available through the conference mobile app.

Show your completion screen when you arrive at the meeting space each morning to receive a colored wristband. 

  • When you complete the questionnaire, you will get a screen telling you to proceed to the meeting. Simply show this screen on your mobile device to verify you have completed your daily check in.
  • If you aren't able to show your completion screen, someone will look you up by name to verify you have completed your check-in. 

Your wristband is required for entry into all APPA sessions and activities. It also confers in-and-out privileges; once you receive your wristband for the day, you can enter and exit the APPA meeting space freely just by showing your wristband.

What we are doing

Personal Safety

APPA will take the following steps to ensure the health and safety of all meeting participants:

  • All participants (including attendees, speakers, sponsors, guests and staff) will agree to and be required to follow safety protocols put in place by APPA.
  • All participants must complete a daily health questionnaire before entering the meeting space. Attendees will receive a wristband confirming they have completed the daily check in so they may enter/exit the meeting space without having to complete it again on that day.
  • Masks are required in all APPA meeting areas and at official APPA functions, except when eating or drinking.

Meeting experience

APPA is examining every aspect of the in-person meeting experience to ensure we are taking all appropriate precautions to protect the safety of participants, including:

  • Modifying room seating and event layouts to allow for social distancing.
  • Redesigning networking opportunities to accommodate social distancing while still facilitating meaningful conversations and exchanges.
  • Holding networking events outdoors, whenever possible. 
  • Making changes at our registration desk to alleviate congestion and reduce contact points.
  • During sessions, Q&A will be administered through the conference mobile app (instead of shared microphones). 
  • APPA may employ assigned seating, queued entrances, or timed entrance and exits of meeting rooms to manage crowd control and accommodate room capacity limits, according to state or local mandates. 

Cleaning and hygiene 

APPA is working with the hotel to ensure the cleanliness of the meeting facilities. 

  • APPA will develop and institute a cleaning and sanitizing schedule with the hotel that meets the specific needs of the conference and our attendees. 
  • High-touch surfaces within the meeting space will be cleaned multiple times a day.
  • Hand sanitizer stations will be positioned throughout the meeting space.
  • Additional hygienic supplies, including disinfectant wipes, gloves, and disposable masks, will be made available to attendees. 
  • APPA is working with the hotel to ensure all hotel culinary and banquet team members adhere to strict guidelines for the preparation, handling and serving of food & beverages. 
  • APPA will keep attendees updated on the hotel’s COVID related practices and protocols.  

Questions?

Contact us at [email protected].