Powering Strong Communities

Disaster Documentation: Best Practices for Capturing Costs and Maximizing Recovery

Learn best practices and implementation processes for submitting disaster-related documentation to FEMA.
December 11, 2019
2:00pm - 3:30pm Eastern

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Webinar Description

The most recent Office of Inspector General (OIG) “Capping” report, which summarizes the results of OIG disaster related audits, identified $2.08 billion in questioned costs (for FY 2017). This represents 96% of the $2.16 billion audited. Frequent audit findings included ineligible work or costs, unsupported costs, and inadequate overall grant management and administration procedures to trace expenditures to a level that ensures a subrecipient has not violated applicable statutes in using funds. Per the capping report, FEMA regulations and policy establish four mechanisms to determine eligibility for disaster assistance—Applicant, Facility, Work, and Cost.

Learn best practices and implementation processes for utilities to appropriately track these mechanisms at the level of detail FEMA requires. Hear case study examples of utility experiences with submitting disaster related documentation to FEMA and review the unique challenges that impact utilities after a disaster.


  • FEMA requirements for tracking disaster-related costs and expenditures
  • Considerations when implementing standard disaster tracking procedures
  • Case study: The disaster already happened, now what? Navigating the FEMA financial recovery process with the documentation you have available.

Series Description

This three-part series will dive into the challenges utilities face when working to secure and retain federal grant funding. Utilities can position themselves for success now by incorporating leading practices into their pre- and post-disaster recovery processes and procedures. Learn the strategies to maximize and access different types of mitigation grant funding. Understand federal procurement regulations and how to avoid common pitfalls and grant risks which utilities often encounter. Implement best practices for tracking and capturing disaster related costs in order to maximize and retain your financial recovery.

Recommended for

Public power personnel involved in the following areas:

  • Engineering and operations
  • Emergency management
  • Risk management
  • Accounting and finance
  • Procurement and purchasing


  • Reena Panchal, Partner, Insurance & Federal Claims Services, Ernst & Young
  • Chris Terry, Manager, Forensic and Integrity Services, Ernst & Young
  • Kara Yost, Manager, Insurance & Federal Claims Services, Ernst & Young
  • Carlos Zapata, Senior Manager, Insurance & Federal Claims Services, Ernst & Young

Contact Us

Have questions? Contact 202/467-2997 or [email protected]

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Registration/Fee Information

Individual webinars: $109 for members; $209 for nonmembers

Please click on each webinar title to register individually:

The 3-part series (discounted price): $275 for members; $550 for nonmembers

Contact Us

Have questions? Contact 202/467-2997 or [email protected]

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  • You will need a username and password to register. If you need assistance, please contact our web services staff.

How to Join a Webinar

  • Log-in information will be sent out the morning of each event (around 10:30 a.m. Eastern). If you do not receive the reminder email, please call 202-467-2997 or email [email protected]). 
  • Registration is for one phone line and one computer. If you have multiple employees participating from the same location, all can listen in via speaker phone.
  • You may use voice over internet protocol (VoIP) instead of a phone line. This option allows you to listen to the webinar audio through your computer’s microphone and speakers.
  • Submit your questions for speakers before the webinar — email them to [email protected]. You may also ask questions via online via chat during the webinar.


  • Each webinar is worth 1.5 CPEs/.2 CEU/1.5 PDH credits
    CPE Field of Study: Specialized Knowledge
  • The completion certificate is only available to the person who registered for the webinar and attendance is confirmed by the webinar report log.
  • Links to all handouts and an audio recording will be sent out shortly after the webinar.